Job Responsibility

• Plan, direct, and organize Factory human resource management.
• Manage Factory administration operations to maximize quality and efficiency while minimizing costs.
• Ensure compliance with regulatory and ethical standards by performing daily audits, implementing company policies, and controlling systems.

Job Duties

Human Resources

• Human Resource Planning:

  • Align HR functions (recruitment, selection, performance management, etc.) with current and future factory needs.

• Recruitment and Selection:

  • Implement branding and recruitment strategies to attract and select candidates using advanced tools.
  • Manage HR team to ensure a seamless candidate experience, including interviews, offers, and reference checks.

• Performance Management:

  • Use performance systems with leadership, clear goal setting, and feedback to maintain employee productivity.

• Learning and Development:

  • Bridge skill gaps by enabling employees to develop skills for future needs.

• Career Planning:

  • Align employee ambitions with company goals to improve engagement and succession planning.

• Function Evaluation:

  • Conduct evaluations based on qualifications, job responsibilities, location, and economic factors.

• Recognition and Rewards:

  • Apply the company’s reward system to recognize employee performance and boost motivation.

• Industrial Relations:

  • Build relationships with labor unions to ensure amicable working conditions and prevent disputes.

• Employee Engagement and Communication:

  • Foster innovative ideas and ensure open communication on relevant topics.

• Health and Safety:

  • Implement and exceed compliance standards for employee health and safety.

• Personal Wellbeing:

  • Support employees during personal challenges throughout their lifecycle with the company.

• HR Administrative Responsibilities:

  • Develop and implement policies, comply with labor laws, process wages and benefits, and maintain HR reports.

• Compensation and Benefits:

  • Monitor industry salary benchmarks and ensure competitive compensation packages.

Office Administration

• Systems and Policies:

  • Review and implement administrative policies and procedures.

• General Operations:

  • Oversee office operations, procurement, maintenance, and facility housekeeping.

• Event Coordination:

  • Plan and manage office events, meetings, and training sessions.

• Reporting:

  • Prepare reports, presentations, and contracts.

• Compliance Support:

  • Manage licenses, permits, fire drills, and compliance audits.

Compliance Duties

• Policy Development:

  • Promote safe, fair, and productive work environments through policies and regulations.

• Audit Management:

  • Prepare and manage factory audits and compliance programs.

• Training:

  • Lead employee training sessions on compliance and legal issues.

Management or Supervisory Duties

• Daily Operations:

  • Ensure smooth department or team functioning.

• Employee Management:

  • Conduct appraisals, hire and train new staff, and enforce company policies.

• Leadership and Support:

  • Provide guidance, direction, and mentoring to team members.

• Goal Setting and Delegation:

  • Set performance goals and delegate tasks effectively.

• Collaboration and Motivation:

  • Foster teamwork and maintain a positive work culture.

• 7S Workplace:

  • Implement and maintain a safe and organized work environment.

Additional Responsibilities

• Crisis and Security Management:

  • Handle crises like pandemics or strikes and ensure premises security.

• Sustainability:

  • Monitor water, energy, and diesel consumption for cost savings.

• Financial Oversight:

  • Monitor expenses, budgets, and control assets.

• Adaptation and Initiative:

  • Stay proactive in adapting to technological or procedural changes.

Requirements

• Education:

  • Bachelor’s degree in business administration, management, or a related field.

• Experience:

  • Minimum 5+ years in Human Resources, Administration, or Compliance.
  • Familiarity with certification processes and procedures, including WRAP, BSCI, SEDEX, GSV, OCS/GOTS, and ISO.
  • Experience handling health and safety issues (fire safety, electrical safety, and building safety).
  • Proven people management experience, including team building, leadership, and performance improvement.
  • Hands-on experience with company growth from 1,000 to 5,000+ employees.

• Skills:

  • Exceptional leadership, problem-solving, and critical thinking skills.
  • Strong interpersonal, verbal, and written communication skills.
  • Excellent time, task, and resource management abilities.
  • Proficiency with computers, especially MS Office.
  • Familiarity with budget planning, enforcement, and human resources procedures.
  • Exceptional employee service focus with the ability to handle sensitive matters tactfully and diplomatically.
  • Ability to work independently and manage tasks remotely with minimal supervision.
  • Strong attention to detail and accuracy.
  • Ability to plan and keep track of multiple projects and deadlines.

• Additional Attributes:

  • Willingness to continue skill-building through education opportunities.
  • Self-starter with a fast-learning capability.
  • Hands-on approach to daily responsibilities.