Job Responsibility
- To follow HOD daily tasks given and to support any administrative-related matters from HOD or Dept. Superior.
- To assist HR/Admin Executives with any outstanding or urgent concerns.
- Provide administrative support to Top Management (calendar, note-taking, travel, filing expenses, preparing briefings, etc.).
- Plan strategic trips abroad including managing all logistics (flights, ground, hotel, visas) and managing the agenda.
- Take notes in team meetings and distribute action items to the relevant members of the team.
- Handle all day-to-day immigration-related issues, partnering with external partners, internal stakeholders, and outside legal counsel for document processing of nonimmigrant visas and work permits, immigrant applications, permanent residency sponsorship, and travel/visa stamping renewals, as well as other tasks needed to support immigration and work permit programs
- Supervise administrative staff (drivers/cleaners) and divide responsibilities to ensure performance • Coordinate with Admin personnel for outstanding administration concerns, to report to the supervisor for any critical issues that need immediate solutions.
- Ensure the operation of equipment by completing preventive maintenance requirements; calling for repairs; maintaining equipment inventories; and evaluating new equipment and techniques.
- Maintaine supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; and verifying receipt of supplies.
- Support all compliance audits together with Admin personnel. • Responsible for the renewal process of all permits & certifications required by local law, buyers, and audit standards.
- Monitoring of all Documents, Policies, procedures, permits, licenses, and certificates. Ensure all documents are available valid up to date.
- In charge of all HR/Admin Refreshment Training based on yearly training schedule with training report.
- To ensure cleanliness and good housekeeping of Offices; Meeting Rooms, showroom, PD production, and Garden/pool maintenance.
- In charge of worker transportation, arrange payment for monthly truck rental, and survey the transportation.
Job Duties
- Ensure all CSR and Administrative records /reports are well-maintained
- To manage the 7S within the facility /maintaining good housekeeping.
- To follow management / HOD instruction with administrative matters.
- To ensure all facilities are adhered to company COC/Buyer COC and Standard.
Requirements
- Diploma or courses/Bachelor's Degree in Psychology, Human Resources, and Business Management or related field.
- At least 7 years of working experience in garment production manufacturing, or any related industry.
- Must possess strong interpersonal skills, articulate and written English, and Chinese (Mandarin) is an advantage.
- Computer literate, in Microsoft Word/ Excel, ERP, and other office applications.
- Knowledge of office management systems and procedures.
- Excellent time management skills and ability to multi-task and prioritize work.
- Attention to detail and problem-solving skills.
- Excellent written and verbal communication skills • Strong organizational and planning skills • Pleasant personality, positive attitude.